Valuable Instruments Charging and Management Regulations
[ Published: 2016-10-10     Author:Office Of Laboratory & Facility Management ]

1. Xiamen University on Campus Analyzing and Testing Entrustment Application Form can be downloaded from http://syb.xmu.edu.cn/eng/wdxz/list.htm and must be filled as requested. Filled application form with signature of  expenditure supervisor should be submitted to laboratory instrument supervisor who will arrange following analyzing and testing tasks to technicians. For schools or colleges having reservation system, tests can be arranged as reserved schedule. After analyzing and testing process, blank items will be filled by technicians who do the tests and the completed form will be filed by relevant analyzing and testing laboratories, schools or colleges.

2.Valuable instruments charging details are collected and summarized quarterly or semi-annually. Technicians who do the tests should fill Xiamen University Valuable Instruments Charging Summary Form(Laboratory Version) according to Xiamen University on Campus Analyzing and Testing Entrustment Application Form filed during the quarter or semi-annual. Only one expenditure account can be filled in one Xiamen University Valuable Instruments Charging Summary Form(Laboratory Version), while filling more than two expenditure accounts is strictly forbidden. Completed Xiamen University Valuable Instruments Charging Summary Form(Laboratory Version) should be submitted to school or college secretary in charge of valuable instruments charging and management.

3. School or college secretary in charge of valuable instruments charging and management should fill Xiamen University Valuable Instruments Charging Summary Form (School or College Version). Only one expenditure account can be filled in one Xiamen University Valuable Instruments Charging Summary Form (School or College Version), while filling more than two expenditure accounts is strictly forbidden. Finally, the Xiamen University Valuable Instruments Charging Summary Form (School or College Version) must be signed by both expenditure supervisor and school or college instrument administrator.

4. School or college secretary in charge of valuable instruments charging and management should fill Xiamen University Valuable Instruments on Campus Transfer Form according to Xiamen University Valuable Instruments Charging Summary Form (School or College Version). Expenditure accounts can be enquired at Planning and Administration Section of Financial Affairs Office. Completed Xiamen University Valuable Instruments on Campus Transfer Form must be signed by expenditure supervisor and be stamped by the school or college in charge of the instruments.

5. Schools or colleges must submit only one copy of  Xiamen University Valuable Instruments Charging Summary Form(Laboratory Version), Xiamen University Valuable Instruments Charging Summary Form (School or College Version) and Xiamen University Valuable Instruments on Campus Transfer Form to Office of Laboratory & Facility Management. Office of Laboratory & Facility Management will verify details of the three forms and collect signature and stamp of Office of Science & Technology. The three forms will finally be submitted to Financial Affairs Office which will charge from entrusting clients and allocate the income to schools or colleges which did the tests.

6.All the forms mentioned in above items can be downloaded from Office of Laboratory & Facility Management official website. For more download materials, please visit http://syb.xmu.edu.cn/eng/wdxz/list.htm

7.All the forms mentioned in above items have calculation module, so some blank items in these forms DO NOT need inputting. Please carefully check all the data in completed forms before printing and submitting.

8.All the items above only apply to handwritten forms.